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Emma's House
Hamilton, MT, United States
30+ days ago
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Emma's House
Hamilton, Montana, United States
30+ days ago

Description

Duties:

  • General Reception: Answer phones, respond to requests, direct calls and mail appropriately; 
  • Maintain an organized, efficient, and inviting office environment;
  • Serve as primary computer systems coordinator, maintaining all hardware and software for Emma’s House programs;
  • Maintain up to date Emma’s House documents and insurance policies ;
  • Order, pick up and maintain office supplies, stamps, and food/drink for clients
  • Assist with annual fundraiser and special events (registration/auction software, volunteer coordination) ;
  • Oversee building maintenance: ensure equipment (e.g., copier, alarm, DSL, fish tank, water cooler, heat/a/c) is maintained and troubleshoot problems; 
  • Coordinate off-site storage, including retrieving and storing items as needed;
  • Assist with monthly Board of Directors meetings including meeting reminders, maintaining rosters, meeting set up, packets, and maintaining files of related materials;
  • Maintain and organize general filing system;
  • Copying, mailing, and other administrative tasks as requested;
  • Maintain confidentiality of Emma’s House and client information;

Other duties as assigned by the Executive Director:

  • Database/Donor Management (Bloomerang)
  • Enter contact and donor information in the database and ensure quality control;
  • Process donations and thank you correspondence; 
  • Create/maintain a variety of publications (website, newsletters, social media, annual reports, etc); 
  • Serve as primary data manager; 
  • Create and prepare appropriate reports for the Board of Directors, staff, and funders as needed; 
  • Compile statistics and financials for grants on a monthly, quarterly, and yearly basis. 

Requirements Qualifications 

  • Excellent communication, organization and people skills; 
  • Ability to adopt a strengths- based perspective and work environment in conjunction with the mission of Emma’s House; 
  • Flexible, motivated, problem-solver ; 
  • Ability to work independently 
  • Strong computer skills ( Microsoft Word, social media,  Bloomerang donor database, special event database); 
  • Successful completion of a background check and DPHHS- CPS registry check. 


 



Requirements

We are looking for a delightful and organized individual to join our amazing team. Upon the successful completion of a 6-month probationary period, Emmas House offers a retirement plan, wellness benefit (50.00/month), paid time off, and a cell phone stipend. This is currently a 15-20 hour/week position. For more information please see our website at www.emmashousecac.org

Job Information

  • Job ID: 45237984
  • Location:
    Hamilton, Montana, United States
    Hamilton, Montana, United States
  • Position Title: Administrative Assistant
  • Company Name For Job: Emma's House
  • Industry: Abuse/Neglect
  • Job Function: Office - Admin/Clerical
  • Entry Level: Yes
  • Job Type: Part-Time
  • Job Duration: Indefinite
  • Min Education: BA/BS/Undergraduate
  • Min Experience: 1-2 Years
  • Required Travel: 0-10%
  • Salary: $16.00 - $18.00 (Hourly Wage)
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