Description

Duties:

• General Reception: Answer phones, respond to requests, direct calls and mail appropriately; 
• Maintain an organized, efficient, and inviting office environment;
• Serve as primary computer systems coordinator, maintaining all hardware and software for Emma’s House programs;
• Maintain up to date Emma’s House documents and insurance policies ;
• Order, pick up and maintain office supplies, stamps, and food/drink for clients
• Assist with annual fundraiser and special events (registration/auction software, volunteer coordination) ;
• Oversee building maintenance: ensure equipment (e.g., copier, alarm, DSL, fish tank, water cooler, heat/a/c) is maintained and troubleshoot problems; 
• Coordinate off-site storage, including retrieving and storing items as needed;
• Assist with monthly Board of Directors meetings including meeting reminders, maintaining rosters, meeting set up, packets, and maintaining files of related materials;
• Maintain and organize general filing system;
• Copying, mailing, and other administrative tasks as requested;
• Maintain confidentiality of Emma’s House and client information;

Other duties as assigned by the Executive Director:

• Database/Donor Management (Bloomerang)
• Enter contact and donor information in the database and ensure quality control;
• Process donations and thank you correspondence; 
• Create/maintain a variety of publications (website, newsletters, social media, annual reports, etc); 
• Serve as primary data manager; 
• Create and prepare appropriate reports for the Board of Directors, staff, and funders as needed; 
• Compile statistics and financials for grants on a monthly, quarterly, and yearly basis. 

Requirements Qualifications 

• Excellent communication, organization and people skills; 
• Ability to adopt a strengths- based perspective and work environment in conjunction with the mission of Emma’s House; 
• Flexible, motivated, problem-solver ; 
• Ability to work independently 
• Strong computer skills ( Microsoft Word, social media,  Bloomerang donor database, special event database); 
• Successful completion of a background check and DPHHS- CPS registry check. 

Requirements

We are looking for a delightful and organized individual to join our amazing team. Upon the successful completion of a 6-month probationary period, Emmas House offers a retirement plan, wellness benefit (50.00/month), paid time off, and a cell phone stipend. This is currently a 15-20 hour/week position. For more information please see our website at www.emmashousecac.org