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Madison, Wisconsin, United States (hybrid)
17 days ago


Greater Wisconsin Agency on Aging Resources Position Description

Position Title:        VA Programs/ Fiscal Department Program Assistant

Reports to:              VA Programs Manager and Fiscal Manager

Position Status:       This is a full-time (40 hours/week), non-exempt position working standard business hours Monday through Friday between the hours of 8am – 5pm.

Position Summary:

This position assists the Veteran Self-Directed Program (VSDP) and Fiscal Department in supporting programs in a wide variety of activities including invoicing, payments, authorizations, monitoring budgets, daily operations related to fiscal involvement, document organization and storage, contract management, technical assistance related to requirements of the Older Americans Act and analyzing information around quality data collection to ensure adequacy, accuracy and legitimacy of data.

 Essential Job Functions:

  1. Develop and maintain an ongoing working understanding of the VSDP
  2. Complete invoicing tasks for VSDP
  3. Complete payment tasks for VSDP
  4. Manage authorization tasks for VSDP
  5. Monitor Veterans’ budgets for VSDP
  6. Manage daily trouble shooting tasks for VSDP
  7. Participate in team meetings, fiscal meetings, conferences for VSDP
  8. Communicate with VSDP team, FMS, and VAs as appropriate
  9. Assist the Fiscal Manager in the contract process
  10. Assist in the maintenance of all fiscal documents within a SharePoint environment
  11. Oversee quality assurance of provider reported service data and fiscal expenditures
  12. Oversee data entry provider updates within state mandated software program
  13. Coordinate special project(s) as assigned
  14. Validate claiming tools and instructional materials used by providers.
  15. Complete all other duties as assigned, based on both VDSP and agency needs.


Minimum one year of experience in finance area (Associate degree acceptable alternative). Proficient in the use of accounting software, Microsoft programs, especially SharePoint, Word, and Excel. Excellent typing and 10-key accuracy. Strong written and verbal communication skills.  Ability to function independently without direct supervision and work within timelines and deadlines. Ability to work with a diverse population. Ability to travel occasionally by vehicle; possess a valid Wisconsin driver’s license and automobile insurance.

GWAAR is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. GWAAR provides equal employment opportunities to all employees and employment applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

Job Information

  • Job ID: 69319066
  • Workplace Type: Hybrid
  • Location:
    Madison, Wisconsin, United States
  • Company Name For Job: Http://
  • Position Title: VA Programs/ Fiscal Department Program Assistant
  • Industry: Financial Management
  • Job Function: Administrative/Clerical
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Min Education: Associates Degree
  • Min Experience: 0-1 Year
  • Required Travel: 0-10%
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